Job Title

Secretary

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Job Description

The Secretary performs secretarial duties in department.

 

  • Prepares routine correspondence, forms, reports, and other material using standard electronic and computer-based equipment.
  • Interacts and provides customer service with students, staff and the public in a positive manner and answers questions regarding department matters.
  • Makes travel arrangements, including transportation and accommodations, and prepares travel requests and vouchers.
  • Participates in proofreading reports, program revisions or other related documents.
  • Assists in planning meetings/activities.
  • Attends training sessions as available to increase and improve skills.
  • Conducts back-up procedures on computers.
  • Maintains files of specified and confidential materials.
  • Maintains calendars of scheduled appointments, meetings and special events.
  • Maintains time records for department staff.
  • Assists in monitoring budget for department.
  • Processes invoices for payment.
  • Creates requisitions for maintenance, contract parts and/or services as needed.
  • Monitors and manages inventory and supplies, re-orders and stocks items as needed.
  • Assists with preparation of workshop materials, department projects and online data.
  • Performs other duties as assigned.

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